This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11858242

About us:

AAAHC advocates for the provision of high-quality health care through the development and adoption of nationally recognized standards. We provide a valuable survey experience founded on a peer-based, educational approach to onsite review. The AAAHC Certificate of Accreditation demonstrates an organizations commitment to providing safe, high-quality services to its patientsevery day of the 1,095-day accreditation cycle.

Our work environment includes:

• Hybrid work schedule - in office Monday-Wednesday
• Brand new, modern office setting
• Complimentary snacks in the office
• 37.5 hour work week
• Growth opportunities
• Wellness programs

About the Role:

Reporting to the Sr. Director, Human Resources, the Payroll and HRIS Administrator is responsible for overseeing biweekly payroll processes, meticulous related HRIS administration and ensuring strict compliance with all applicable regulations. Beyond managing payroll, this role involves employee communication, regulatory awareness, security of sensitive data, and process optimization for maximum efficiency. The administrator plays a key role in educating employees on the payroll function and the HRIS as well as facilitating a secure and compliant payroll environment.

\ Primary Duties &Responsibilities:

Manage two full cycle alternating, biweekly payrolls (headquarter employees and surveyors) in accordance with all relevant local, state, and federal laws. Ensure precise and punctual payroll processing for non-exempt, exempt, and per diem employees, including the meticulous review and integration of hours from the time and attendance system. Administer regulatory requirements such as taxes, garnishments, support orders, and other pay adjustments as needed. Conduct thorough audits and reconciliations of all payroll transactions, encompassing benefits, time off, new hires, separations, and status changes. Maintain data integrity by processing and accurately recording changes, including W-4s, 401(k), and GTL.

Review bi-weekly timesheets for accuracy, completeness, and compliance with applicable payroll standards and procedures. Diligently identify discrepancies and liaise with the appropriate managers for resolution.

Maintain a strong focus on employee relations and communication, ensuring that all inquiries related to payroll and benefits are addressed promptly and professionally.

Ensure seamless integration of new hires into the payroll system by accurately setting up their payroll profiles, including tax withholding, direct deposit information, and benefits enrollment as well as electronic personnel files. Oversee the completion of new hire paperwork, including I-9 employment eligibility verification and E-Verify processes, to ensure full compliance with legal requirements.

Conduct employee training sessions on payroll, benefits, and related systems to enhance employees understanding of their compensation and benefits packages as well as related policies and procedures.

Stay current with changes in local, state, and federal laws pertaining to payroll and benefits, ensuring the organization remains in full compliance.

Monitor, post, and reconcile federal, state, and local taxes, unemployment, and workers compensation. This includes maintaining open communication with state agencies and adhering to all required forms and deadlines.

Stay abreast of government regulations, legislation, and benefits trends, and remain informed about changes that could affect AAAHCs compensation processes and policies.

Administer benefit plan HRIS administration, encompassing medical, dental, vision, flexible spending accounts, life insurance, disability, retirement plans, an d others. Vigilantly reconcile and approve vendor invoices to guarantee the accuracy of enrollments, changes, and terminations, all processed in a timely manner.

Coordinate closely with third-party vendors for the administration of benefits-related matters.

Ensure precise setup of open enrollment and oversee all employee and dependent changes. Maintain the HRIS with updated information on new and revised benefits vendors, employee benefits selections, and benefits costs.

Confirm the correct submission of employee and employer 401(k) contributions in accordance with plan documents.

Track, analyze, and report on compensation variances and process pay grade updates and salary changes, including merit increases, promotions, bonuses, and more.

Investigate and implement HR system upgrades, ensuring their effective integration with existing systems. Expertly utilize Excel and other tools to produce reports for analysis, supporting informed decision-making. Run reports from HRIS to analyze data and to support reporting for compliance initiatives.

Continuously evaluate and enhance processes and procedures to optimize efficiency and streamline workflow. Develop an